How to Email a Video That is Too Large ?

Sending large videos via email can be a challenge for many people. Whether you’re trying to share a video with friends, collaborate with colleagues, or send important content for your business, file size restrictions on emails can make it difficult to deliver videos directly. Most email services have limits—Gmail allows only up to 25MB, and Outlook limits attachments to 20MB, which isn’t enough for high-quality videos.

However, there are plenty of ways to get around these restrictions, whether you’re compressing your video, using cloud services, or choosing advanced email marketing platforms. In this article, we’ll explore How to Email a Video That is Too Large with 8 effective ways, Plus, we’ll introduce Gofraze—an email marketing platform that makes video sharing seamless and helps businesses enhance their video marketing efforts.

Why Sending Large Videos via Email is a Challenge?

Before we dive into the solutions, let’s briefly understand why sending large videos via email is challenging:

1. Email Attachment Size Limits:
   Most email services, like Gmail and Outlook, only allow attachments up to 20-25MB. This isn’t enough for high-quality videos, which are usually much larger.
2. Impact on Email Deliverability:
   Large attachments can sometimes cause emails to be marked as spam, decreasing your chances of successful delivery. Heavy files also slow down the recipient’s email inbox, leading to frustration.
3. File Bouncing:
   If your file is too big, the email won’t send and will bounce back, meaning the video won’t reach its destination.

Now that we understand the challenges, let’s explore 8 effective ways to overcome these restrictions.

How to Email a Video That is Too Large | Top 8 Ways

1. Compress the Video File

Compressing your video is one of the most effective ways to reduce file size while retaining decent quality. Video files can sometimes be very large due to high resolutions, and compression tools can help you make them smaller.

• Tools to Use:
  • HandBrake: Free, open-source software that reduces file sizes without losing much quality.
  • VLC Media Player: A popular tool for compressing video files by adjusting resolution and bitrate.
  • FreeConvert: A web-based service for quickly compressing video files.

By compressing your video, you can significantly reduce the file size, making it more manageable for email attachments.

2. Upload to Google Drive and Share the Link

Google Drive is a great solution for sharing large videos. You can easily upload your video to your Drive and then share a link with your recipients.

• How to Upload and Share:
  1. Upload your video to Google Drive.
  2. Right-click the video file, select Get link, and choose your sharing settings (e.g., anyone with the link can view).
  3. Copy the link and paste it into your email.

Google Drive offers 15GB of free storage, and you can upgrade to a larger plan if needed. This is a perfect option for both personal and professional use.

3. Use Dropbox for Seamless File Sharing

Dropbox is another cloud storage solution that makes sharing large video files easy. It offers 2GB of free storage, and paid plans provide more space if you need it.

• How to Share via Dropbox:
  1. Upload your video to Dropbox.
  2. Right-click the file and select Copy Dropbox Link.
  3. Paste the link into your email and send it to your recipient.

Dropbox is ideal for collaborative work as it allows multiple people to access and comment on the file. It’s also reliable for ensuring your file is securely stored.

4. Send via WeTransfer for Quick Transfers

WeTransfer is an excellent option for quickly sending large files. The free version allows you to send files up to 2GB, which is sufficient for most video files.

• How to Use WeTransfer:
  1. Go to the WeTransfer website and upload your video file.
  2. Enter your email and the recipient’s email.
  3. Send the file and the recipient will get a link to download the video.

WeTransfer doesn’t require any registration and is perfect for one-time file sharing. If you need more features, such as password protection or larger file limits, you can subscribe to the Pro version.

5. Split the Video into Smaller Parts

If your video file is still too large to email after compression, consider splitting it into smaller parts. This can be done using video editing tools.

• How to Split a Video:
  1. Use software like iMovie (Mac), Adobe Premiere Rush, or FFmpeg to break your video into smaller parts.
  2. Save each part as a separate file and email them individually.

This method is helpful if the video is a long file that can be logically divided into sections. You can send each part in a separate email, making it more manageable for both you and the recipient.

6. Convert to a Lighter Video Format

Sometimes the video file format contributes to the file size. Converting the video to a more efficient format can reduce its size.

• Best Formats:
  1. MP4 (H.264) is one of the most common and efficient video formats.
  2. WebM is another format designed for efficient compression.
• How to Convert a Video:
  1. Use tools like HandBrake or Any Video Converter to convert your video to a lighter format.
  2. Select the format that balances quality and size (MP4 is often ideal).

Converting the video ensures that you keep the file size low without compromising too much on the video quality.

7. Use OneDrive or iCloud Drive for Storage & Sharing

For those using Microsoft or Apple services, OneDrive and iCloud Drive offer great options for sharing large videos.

• OneDrive: Allows up to 5GB of free storage, and you can send a link to anyone with the appropriate permissions.
• iCloud Drive: Ideal for Apple users, offering up to 5GB of free storage. iCloud integrates seamlessly across Apple devices, making it convenient for sharing large files.

Both services work similarly to Google Drive and Dropbox, allowing easy file uploads and sharing via links.

8. Leverage Gofraze for Video Email Marketing

If you’re a business or marketer looking to send videos via email, Gofraze offers a perfect solution. Gofraze is an advanced email marketing platform that not only simplifies video sharing but also provides analytics and tracking features for your campaigns.

• Why Gofraze?
  • Built-in Video Support: Easily share video links within your email campaigns.
  • Advanced Analytics: Track how your recipients interact with your videos, including who opened the email, who clicked the video link, and how long they watched.
  • Personalized Campaigns: Use Gofraze to tailor your email campaigns for maximum engagement, including video content and automation features.

Gofraze is a great choice for businesses looking to use video in their email marketing. It helps you send videos smoothly without worrying about email size limits.

Benefits of Using Smart Video-Sharing Methods

Sending large videos via email doesn’t have to be complicated. By using the methods outlined above, you can:

• Save Time: Avoid lengthy waiting periods by uploading files to cloud storage or using file transfer services.
• Ensure High-Quality Delivery: Compression, conversion, and file sharing all help retain your video’s quality.
• Increase Engagement: Using platforms like Gofraze enables you to track video performance and optimize future campaigns.
• Enhance Collaboration: Cloud storage and video splitting allow for more efficient team communication.

Conclusion

Sending large videos via email is no longer a hassle. Whether you’re using cloud storage solutions like Google Drive and Dropbox, file transfer services like WeTransfer, or leveraging advanced email marketing platforms like Gofraze, there are plenty of ways to ensure your videos reach their destination without issue.

For businesses looking to take their video email campaigns to the next level, Gofraze is the perfect solution for seamless video sharing and tracking. Try it out today to enhance your email marketing efforts!